MINUTES OF THE MEETING OF

 

THE ZIONSVILLE PARK AND RECREATION BOARD

 

December 11, 2002

 

The Zionsville Board of Park and Recreation met Wednesday, December 11, 2002 at 7:30 p.m.  All Board members were present.  Roger Burrus, Board Counsel and Al Smith, Park Superintendent were also present.

 

Art Small moved to approve the November minutes.  Seconded and passage was unanimous. 

 

President’s and Superintendent’s Annual Reports

 

George Tikijian presented the President’s annual report and Al Smith presented the Superintendent’s annual report.

 

Superintendent’s Report

 

Al Smith reported that Stephen J. Christian & Associates has submitted a Transportation Enhancement Application for the Turkey Foot Bridge and Pathway Project. This is the third time the application has been submitted.

 

Al Smith presented the 4th quarter Expense/Budget Reconciliation report.

 

Adventure Race

 

Michael Sapper of Michael Sapper & Shackleton Adventure Racing, LLC asked the Board for permission to allow adventure race participants on September 13, 2003 to ride mountain bikes through Starkey Park.  The adventure race starts and finishes at Eagle Creek Park.  The Board was assured that if the trails were wet at race time an alternate route would be used.

 

Jeff Glass moved to allow use of Starkey Park as outlined on September 13, 2003.  Seconded and the motion carried with Jeff Glass, Art Small, and Deb Ruckman voting for. George Tikijian and Linda Oxenrider voted against.

 

Learn Something New/Community Center

 

Budd Glassberg reported that a financial report will be provided in January.  Also reported was that there will be a Learn Something New open house on January 11, 2003 from 1:00 p.m. to 4:00 p.m. at the center.

 

American Legion Trail Crossing

 

 

December 11, 2002 – page 2

 

Laura Mulligan presented conceptual drawings for the site.  There was discussion on the elements of the proposed memorial.

 

Deb Ruckman moved to adopt the conceptual drawings as a foundation for development of the site.  Seconded and passage was unanimous. 

 

Skate Park

 

There was discussion on the possible use of the future Town Hall property adjacent to the Rail Trail as a skate park site.  The consensus of the Board was not to pursue the future Town Hall property as a skate park site, but rather wait for the potential availability of a better site.

 

Zion Nature Sanctuary

 

George Tikijian reported that bids were opened on November 27, 2002 at 10:00 a.m.  The following bids were received:  $315,000 - Mattcon General Contractors, Inc., $169,000 - Shuck Corporation, $328,000 - Smock-Fansler Corporation, and $350,000 - Angelo Iafrate Construction Company.  In a letter to CEA the Shuck Corporation has asked to be released from their bid.  David W. Shuck, President explained in the letter that “As we closed out the bid we did not carry the $94,770 worth of Sub-contracts and Major Materials cost forward to our summary sheet.”  The consensus of the Board was to reject Shuck Corporation’s bid as non-responsive and release them from their bid.

 

Jeff Glass moved to accept Mattcon General Contractors, Inc.’s bid as the lowest responsible and responsive bid and to also accept Alternate #2 – delete Overlook Structure and path to Overlook Structure (subtract $15,000 from the base bid).  Seconded and passage was unanimous.  

 

Zionsville Rail Trail

 

Al Smith presented a proposal from Bodkin Associates, Inc. for the design, fabrication, and installation of ten signs in the amount of $10,972.50.  The signs are two sided.  One side displays the new Rail Trail logo and the other displays Rail Trail rules.  Both sides display rules of the Rail Trail in the graphic form of a yield sign.

 

Jeff Glass moved to accept the proposal from Bodkin Associates, Inc. as presented.  Seconded and passage was unanimous.

 

Two Acres of Flood Plain Offered for Sale to the Department

 

There was further discussion on the offer by Randy Schaefer to sell two acres of flood plain next to his Willow Road development.  The consensus of the Board was not to pursue the purchase of the property at this time.

 

 

December 11, 2002 – page 3

 

Deb Ruckman moved the Board approve the claims submitted.  Seconded and passage was unanimous.

 

The next Park and Recreation Board meeting will be January 8, 2002.

 

The meeting was adjourned at 9:10 p.m.

 

 

 

 

 

______________________________ ____________________________

Secretary President